POSITION: Executive Assistant

WORKSITE: Huntsville, AL

Salary: $65,000 per year

Employment Status: Full-Time

Work Schedule: Monday – Friday, 8:30 AM to 5:00 PM, in office

JOB DESCRIPTION

TRIDENT MISSION

TRIDENT is a company of dedicated Security Specialists focused on providing superior Tier-1 level security support services to our customers, on time and at the best possible price.

TRIDENT VALUES

• Do everything with honesty and integrity
• Achieve excellence in every job
• Superior customer and employee service
• Securing customer’s operational and technical goals

Job Summary:

Reporting directly to the CEO, the Executive Assistant plays a critical role in enabling executive productivity by overseeing scheduling, travel coordination, and communications at the highest level. Acting as a trusted liaison between the CEO and key internal and external stakeholders, this position manages sensitive information with the utmost discretion. The Executive Assistant prepares executive-level materials, drives follow-through on strategic priorities, and ensures the CEO’s day-to-day operations remain seamless and efficient.

Essential Duties/Tasks:

• Oversee and manage the CEO’s full calendar, coordinating meetings, appointments, and travel arrangements
• Develop and prepare agendas, executive briefings, presentations, and reporting materials
• Manage incoming calls, emails, and correspondence, routing or responding on behalf of the CEO as appropriate
• Identify and address the CEO’s needs ahead of time with a forward-thinking, solutions-oriented approach
• Act as the central point of contact connecting the CEO with both internal teams and external partners
• Facilitate and coordinate meetings involving senior leaders, board members, and key clients
• Compose and refine written communications, including emails, memos, and executive correspondence
• Support ongoing special projects, research initiatives, and strategic planning efforts
• Monitor action items and deadlines, ensuring timely follow-up and completion
• Contribute to the successful execution of organizational priorities and leadership objectives
• Safeguard sensitive and confidential information with discretion and professionalism
• Maintain a high standard of integrity in every interaction across the organization
• Plan and coordinate meetings, executive events, and off-site engagements
• Manage and maintain filing, documentation, and record-keeping systems
• Handle expense reporting and assist with budget-related administrative tasks
• Collaborate with internal staff at all levels and locations across the company.
• Engage with external clients and stakeholders on behalf of executive leadership as needed.

Required Education and Experience:

• Bachelor’s degree required, Masters degree preferred.
• 5+ years of experience supporting senior executives (preferably C-level)
• Strong proficiency in tools like Microsoft Office
• Excellent written and verbal communication skills
• Exceptional organizational and time-management abilities
• Experience in a fast-paced or high-growth environment
• Project management experience

Required License/Certifications

• Must possess a valid/current U.S. Driver’s License.
• Must be able to pass a background check
• Must have a clean MVR record

Required Skills/Abilities:

• Diplomatic interaction with company team and customers.
• Organizational and planning skills
• Communication skills
• Problem analysis and problem-solving skills
• Judgment and decision-making ability
• Initiative and confidentiality
• Attention to detail and accuracy
• Adaptability

Working Environments/Physical Requirements

• Long hours on a computer/laptop and using a computer keyboard.
• Regularly required to sit, stand, and walk; talk or hear, both in person and by telephone.
• Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds.
• May be required to drive a company vehicle between sites or to run errands.