Position: Timekeeper
Location: Seattle, WA
Hourly Wage: $28.00 - $30.00 per hour
Work Hours: Monday through Friday, 9:00 AM to 5:00 PM

Position Overview

The Timekeeper is responsible for maintaining, updating, verifying, and monitoring employee hours across the company's timekeeping systems. This position delivers essential day-to-day administrative support to the Operations Manager and the Corporate Accounting team, ensuring scheduled shifts align with timesheets and that payroll data remains accurate. The Timekeeper serves as the go-to resource for employees with questions about time-entry corrections, PTO requests, and attendance tracking.

Primary Responsibilities

Timekeeping & Attendance:

• Administer, verify, and monitor employee hours recorded in the company's timekeeping systems.
• Cross-reference employee schedules against timesheets to catch and resolve discrepancies.
• Conduct daily timesheet reviews to detect missing clock-ins/outs and incorrect entries.
• Process approved timesheets, generate time reports, and submit time adjustments as needed.
• Manage employee PTO and vacation requests, confirming all are accurately coded.
• Watch for overtime and irregular time-charging activity, flagging issues to the appropriate supervisors.
• Confirm timesheets are reviewed each day and forwarded to the corporate office.

Administrative & Operational Duties:

• Build and maintain accurate employee work schedules in partnership with the Operations Manager.
• Work directly with on-site employees to answer questions and provide guidance on timekeeping policies.
• Log, document, and escalate employee inquiries related to payroll hours.
• Keep database records and physical files organized and up to date as directed.
• Offer ongoing administrative support to the Operations Manager and Accounting Departments.
• Follow all payroll and timekeeping concerns through to full resolution.

Education & Experience

• High School Diploma required.
• Bachelor Degree in Business Administration, Accounting, or a relevant field is preferred.
• 2+ years of experience in Timekeeping, Payroll Support, or Administrative support is required.
• Proficient in computer software applications including Microsoft Office Suite (Word, Excel, and PowerPoint).
• Proficiency in Apple applications (iOS, Numbers, Pages, Keynote) is a plus.
• Prior experience with timekeeping software (e.g., ADP, Paylocity, or similar) is highly preferred.

Core Competencies

• Attention to Detail: Skilled at catching data entry errors and schedule discrepancies quickly and accurately.
• Dependability: Consistently meets responsibilities with accuracy and reliability.
• Communication: Able to work effectively with customers, the corporate office, and employees at the site level.
• Confidentiality: Trusted to manage sensitive payroll and personnel information with the utmost discretion.
• Problem Solving: Strong analytical and decision-making skills when navigating schedule conflicts.

What We Offer

• Health Insurance
• Dental Plan
• Vision Plan
• Retirement Plan / 401k with generous company match
• Paid Time Off (PTO)
• Life, Critical Illness, and Accident Insurance
• Long-term and Short-term Disability Insurance
• Employee Assistance Program (EAP)
• Commuter Benefit Plans (in states where applicable)
• Security Specialist Recognition Programs
• Career Advancement Opportunities and Internal Promotions
• Training and Development Opportunities
• Referral Bonuses

Physical & Work Environment

• Requires extended time working on a computer or laptop with keyboard use.
• Position involves regular sitting, standing, walking, and verbal communication.
• Must be able to stoop, kneel, bend, crouch, and lift up to 25 pounds.
• Valid Alabama Driver License required.
• Must be available to work nights, weekends, holidays, and overtime as required to meet payroll deadlines.

Company Overview

Trident Security Solutions was founded in 2018 by three retired Navy SEALs from the nation's premier Special Forces command. Drawing on deep expertise in security, threat mitigation, and risk management, our founders set out to build a security company unlike anything the industry had seen. With a combined 70 years of experience, Trident brings a SEAL-driven culture of passion, innovation, and responsiveness to an industry ready for transformation. Our mission is to deliver superior Tier-1 security support services to our clients — on time and at the most competitive price. Honesty, integrity, and excellence guide everything we do.