Scheduler/Time & Attendance 

Location: Las Vegas, NV
Rate: $28/hr-$30/hr
Benefits: Medical, Dental & Vision Insurance. Retirement Plan

Company Overview

Trident Security Solutions was established in 2018 by three retired Navy SEALS from our nation’s top Special Forces command. As experts in security, threat mitigation, and risk management, they saw an opportunity to create a security company unlike any other. With a combined 70 years of experience, Trident permeates its SEAL mentality of passion, innovation, and responsiveness to an industry poised for change. Protecting people, property, and assets in the most effective and cost-efficient manner possible is our priority. Excellence is our standard. We maintain steadfast dedication to ensure that we deliver the highest quality services to our clients, and an atmosphere that our employees can value. We work hard to ensure our customers and teammates receive the best possible service. With direct daily customer support, we place great emphasis on making Trident a company that is distinctive, relevant and life changing both on the inside and outside. We want our team members to know they are valued and we expect all our team members to value each other and the customers we serve.

TRIDENT MISSION

TRIDENT is a company of dedicated Security Specialists focused on providing superior Tier-1 level security support services to our customers, on time and at the best possible price.

TRIDENT VALUES

• Do everything with honesty and integrity
• Achieve excellence in every job
• Superior customer and employee service
• Securing customer’s operational and technical goals

Job Summary:

The Scheduler/Time & Attendance is responsible for providing daily administrative support to the Operations Manager and the Human Resource Department in Las Vegas, Nevada. They will be tasked with completing clerical and administrative tasks for the operations, human resources and time and attendance departments.

Essential Duties/Tasks:

• Creating and maintaining schedules
• Accurately matching schedule to time sheets
• Reviewing employee time sheets
• Attention to detail
• Working with employees to resolve attendance issues
• Accurately running payroll reports to edit time sheets
• Correcting missed clock in and out times
• Editing employee time sheets
• Keeping track of employee PTO/Vacation time requests

Scheduling Time & Attendance: 

• Assist the HR Generalists with recruiting, onboarding tasks, processing payroll updates, maintaining employee database/records, coordination and tracking of employee appraisals, and managing communications for the HR department.
• Act as the liaison between the HR Generalist and employees, ensuring smooth communication and prompt resolution of requests and questions.
• Receive, document, and escalate employee questions and concerns to the appropriate personnel.
• Provide administrative support and/or run errands, as requested.
• Maintain database records and hard copy files, as assigned and required.
• Track all issues and complaints and ensure they are followed through to resolution.
• Responsible for maintaining, updating, verifying, and monitoring employee hours worked within the Company’s timekeeping systems.
• Collaborate with employees at the assigned site, providing guidance and ensuring the Company’s timekeeping policies are being followed.
• Routine responsibilities include but are not limited to processing approved timesheets, generating time reports, processing time adjustments, monitoring time charging activity, and reporting on any timesheet irregularities.
• Ensure timesheets are verified daily and that they are submitted to the corporate office per Trident’s policy and procedures.
• Report any timekeeping irregularities to supervisors for further investigation.

Administrative Duties:

• Learn and embrace Trident’s vision, mission, culture statements and core values.
• Provide daily administrative and clerical support to the Operations Manager, HR and Time & Attendance Departments.
• Handle details that may be highly confidential and of a critical nature.
• Answer telephone calls, take messages, answer questions, and provide information as needed, referring and escalating issues to the appropriate resources.
• Maintain database records and hard copy files, as assigned and required.
• Prepare and maintain operational documents, as requested.
• Develop and maintain accurate customer files, including signed contracts, post orders, change orders, documented customer complaints, terminations, etc.
• Provide administrative support for the Operations Manager in Nevada.
• Ensure operational meetings are properly documented and follow through on any actions that may arise.
• Track all issues and complaints and ensure they are followed through to resolution.
• Perform all other duties, as assigned.

Required Education and Experience:

• Bachelor’s Degree in human resource management, business administration or relevant field is preferred.
• High School Diploma and equivalent experience will be considered in lieu of a degree.
• 2 or more years of Human Resource administrative support experience is required.
• Basic knowledge of labor laws.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, and PowerPoint.
• Proficient in Apple applications (IOS, Numbers, Pages, Keynote).

Required License/Certifications:

• Valid Nevada Driver’s License.

Required Skills/Abilities:

• Strong interpersonal skills required to establish and maintain positive relationships with Trident’s customers, Trident’s Corporate Office, and employees on site.
• Must possess excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Excellent organizational, planning, and time management skills.
• Excellent problem analysis and problem-solving skills.
• Excellent judgment and decision-making ability.
• Must have initiative, attention to detail and accuracy.
• Must be able to multi-task and have the ability to prioritize tasks.
• Must be adaptable.

Working Environments/Physical Requirements

• Long hours on a computer/laptop and using a computer keyboard.
• Regularly required to sit, stand and walk; talk or hear, both in person and by telephone.
• Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds.
• This job requires the ability to travel frequently between client buildings and/or campuses.
• May be required to drive a company vehicle between sites or to run errands.
• Flexibility and willingness to work nights, weekends, holidays, and overtime, when needed.

Reporting Structure

• The HR/Timekeeper Administrative Assistant is a full-time hourly non-exempt role that reports directly to the Operations Manager in Nevada.