HR/Administrative Assistant

Location: Seattle,WA 
Rate: $27/hr-$29/hr
Company Benefits: Medical, Dental & Vision Insurance. Retirement plan

At TRIDENT, we’re more than just a security company—we’re a team that lives by integrity, works with purpose, and supports one another like family. We believe in doing things the right way, striving for excellence in every job, and creating an environment where people genuinely enjoy coming to work.

We're currently looking for a motivated and detail-oriented HR/Administrative Assistant to join our awesome HR team in Seattle, WA. In this role, you’ll help keep things running smoothly behind the scenes—supporting hiring, onboarding, payroll updates, employee communications, and more.

If you're organized, proactive, and excited about being part of a company that values both its mission and its people, we’d love to meet you. Come grow with a team that truly believes in the work we do and the people who make it happen.

TRIDENT VALUES

• Do everything with honesty and integrity
• Achieve excellence in every job
• Superior customer and employee service
• Securing customer’s operational and technical goals

Job Summary:

The HR/Administrative Assistant in Seattle, WA  is responsible for delivering daily administrative support to the Corporate Human Resources Department. This role involves managing a variety of administrative tasks to help ensure smooth operations within the department.

Essential Duties/Tasks:

• Provides administrative support to the the Corporate HR Department.
• Assist with recruiting, onboarding tasks, processing payroll updates, maintaining employee database/records, coordination and tracking of employee appraisals, and managing communications for the Corporate HR department.
• Act as the liaison between the HR Department and employees, ensuring smooth communication and prompt resolution of requests and questions.
• Receive, document, and escalate employee questions and concerns to the appropriate personnel.
• Provide administrative support, as requested.
• Maintain database records and hard copy files,as assigned and required.
• Prepare and maintain operational documents, as requested.
• Develop and maintain accurate customer files, including signed contracts, post orders, change orders, documented customer complaints, terminations, etc.
• Ensure operational meetings are properly documented and follow through on any actions that may arise.
• Track all issues and complaints and ensure they are followed through to resolution.
• Provide back-up support with timekeeping tasks, as needed. These may include, but are not limited to:
  • Responsible for maintaining, updating, verifying, and monitoring employee hours worked within the Company’s timekeeping systems
  • Collaborate with employees at the assigned site and provide guidance to ensure the Company’s timekeeping policies are being followed.
  • Processing approved time sheets, generating time reports, processing time adjustments, monitoring time charging activity, and reporting on any time sheet irregularities.
  • Ensure time sheets are verified daily and that they are submitted to the corporate office per Trident’s policy and procedures.
  • Report any timekeeping irregularities to supervisors for further investigation.
• Learn and embrace Trident’s vision, mission, culture statements and core values.
• Handle details that may be highly confidential and of a critical nature.
• Perform all other duties, as assigned.

Education and Experience:

• Bachelor’s Degree in human resource management, business administration or relevant field is preferred.
• High School Diploma and equivalent experience will be considered in lieu of a degree.
• 2 or more years of Human Resource administrative support experience is required.
• Basic knowledge of labor laws.
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, and PowerPoint.
• Proficient in Apple applications (IOS, Numbers, Pages, Keynote).

Skills/Abilities:

• Strong interpersonal skills required to establish and maintain positive relationships with Trident’s customers, Trident’s Corporate Office, and employees on site.
• Must possess excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Excellent organizational, planning, and time management skills.
• Excellent problem analysis and problem-solving skills.
• Excellent judgment and decision-making ability.
• Must have initiative, attention to detail and accuracy.
• Must be able to multi-task and have the ability to prioritize tasks.
• Must be adaptable.

Working Environments/Physical Requirements:

• Long hours on a computer/laptop and using a computer keyboard.
• Regularly required to sit, stand and walk; talk or hear, both in person and by telephone.
• Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds.
• This job requires the ability to travel frequently between client buildings and/or campuses.
• May be required to drive a company vehicle between sites or to run errands.
• Flexibility and willingness to work nights, weekends, holidays, and overtime, when needed.

Reporting Structure & Classification:

• The HR/Administrative Assistant is a full-time hourly non-exempt role that reports directly to the Corporate Human Resources Manager.

Company Benefits

• Medical, Dental & Vision Insurance
• Retirement plan