Job Title: Timekeeper
Location: Seattle, WA
Pay Rate: $21.00 - $23.00 per hour
Schedule: Monday through Friday, 9:00 AM to 5:00 PM

Job Summary

The Timekeeper maintains, updates, verifies, and monitors employee hours worked within the company timekeeping systems. This role provides critical daily administrative support to the Operations Manager and the Corporate Accounting team. You will ensure all schedules match timesheets and that payroll data is accurate. The Timekeeper acts as the primary point of contact for employees regarding time-entry corrections, PTO requests, and attendance tracking.

Essential Duties and Responsibilities

Time and Attendance Management:

• Maintain, verify, and monitor employee hours worked within the company timekeeping systems.
• Match scheduled shifts to actual timesheets to identify discrepancies.
• Review employee timesheets daily for missing clock-ins/outs and erroneous entries.
• Process approved timesheets, generate time reports, and process time adjustments.
• Track employee PTO and vacation time requests and ensure they are properly coded.
• Monitor overtime and time-charging activity, reporting any irregularities to supervisors.
• Ensure timesheets are verified daily and submitted to the corporate office.

Administrative and Operational Support:

• Create and maintain accurate employee schedules in coordination with the Operations Manager.
• Collaborate with employees at the assigned site to provide guidance on timekeeping policies.
• Receive, document, and escalate employee questions regarding payroll hours.
• Maintain database records and hard copy files as assigned.
• Provide daily administrative support to the Operations Manager and Accounting Departments.
• Track all payroll and timekeeping issues to resolution.

Education and Experience Requirements

• High School Diploma required.
• Bachelor Degree in Business Administration, Accounting, or a relevant field is preferred.
• 2+ years of experience in Timekeeping, Payroll Support, or Administrative support is required.
• Proficient in computer software applications including Microsoft Office Suite (Word, Excel, and PowerPoint).
• Proficiency in Apple applications (iOS, Numbers, Pages, Keynote) is a plus.
• Prior experience with timekeeping software (e.g., ADP, Paylocity, or similar) is highly preferred.

Required Skills

• Attention to Detail: Ability to spot errors in data entry and schedule mismatches immediately.
• Dependability: Reliable and consistent in fulfilling obligations and maintaining accuracy.
• Communication: Strong interpersonal skills to work with customers, the corporate office, and on-site employees.
• Confidentiality: Ability to handle highly confidential payroll and personnel information with discretion.
• Problem Solving: Excellent problem analysis and decision-making ability regarding schedule conflicts.

Benefits

• Health Insurance

• Dental Plan

• Vision Plan

• Retirement Plan / 401k with generous company match

• Paid Time Off (PTO)

• Life, Critical Illness, and Accident Insurance

• Long-term and Short-term Disability Insurance

• Employee Assistance Program (EAP)

• Commuter Benefit Plans (in states where applicable)

• Security Specialist Recognition Programs

• Career Advancement Opportunities and Internal Promotions

• Training and Development Opportunities

• Referral Bonuses

Work Environment and Physical Requirements

• Requires long hours on a computer/laptop and using a keyboard.
• Regularly required to sit, stand, walk, and talk or hear.
• Regularly required to stoop, kneel, bend, crouch, and lift up to 25 pounds.
• Valid Alabama Driver License required.
• Must be willing to work nights, weekends, holidays, and overtime when needed to meet payroll deadlines.

About Trident Security Solutions

Trident Security Solutions was established in 2018 by three retired Navy SEALS from our nation's top Special Forces command. As experts in security, threat mitigation, and risk management, we saw an opportunity to create a security company unlike any other. With a combined 70 years of experience, Trident permeates its SEAL mentality of passion, innovation, and responsiveness to an industry poised for change.

Our mission is to provide superior Tier-1 level security support services to our customers, on time and at the best possible price. We value honesty, integrity, and excellence in every job.